Welcome to the Pre-Trip page for Youth Ministers and/or Group Contact Leaders

At this point, each Group Contact Leader should have received an email with your individual application link to the form specific to your camp, as well as a Group Report Link to view the current progress of the completed applications. Here is an EXAMPLE of the Application. Here is an EXAMPLE of the Youth Group Report. The Individual Applications are due by MAY 1ST. If you need to make an edit to any of the submissions or delete a duplicate, please fill out the Individual Application Edits.

If you choose to submit all of your group’s applications yourself, you can pass out this Data Collection Form and enter them in at the same time. Please do not send these forms to the CHWC Office.

The following two forms are to be filled out by every participant and do not need to be submitted before camp:

  1. Medical Form – MUST BE NOTARIZED
    You need the original PLUS two copies (so three total per participant). The insurance card only needs to be on the original.
  2. Code of Behavior Form – MUST BE NOTARIZED
    One for each participant.

For the following two forms, only one of each is needed per group. They are due by May 1st.

  1. Verification Agreement* – MUST BE NOTARIZED
    CHWC requires all participants 18 years and older to have an FBI/National Background Check and complete Protecting God’s Children training. Complete the form and upload it through the Digital Submission Form by May 1st. The original must be brought to camp with you.
    *If you are NOT affiliated with a parish or a high school, contact the office for a different version of this form.*
  2. The Transportation Form is to be digitally completed by the Group Contact Leader. Due by MAY 1ST.
    Your vehicles will be needed to transport teams to worksites. Only adults designated by the contact person will drive your vehicles. NO BUSES ARE PERMITTED in Hardeeville or Cumberland. If you are bringing a bus, here is information for the Bus DriversCHWC PROHIBITS 12 AND/OR 15 PASSENGER VANS AT EVERY LOCATION.

For the address of the school, free day ideas, school information and for the manager’s email address, please visit your city page by going to the dates page and click on your city.

If you have a priest or deacon attending camp with you, please visit our clergy page to complete the Priest/Deacon form and request a Letter of Suitability.

Here is a brief schedule of the week:

After camp: If participants need proof of community service hours, here is the community service certificate.

PreTrip Meeting Resources

MEETING ONE: Online Application Process, Pre-Trip Information, Adult Details

  • Decide on how to approach the Individual Application process. Here are a couple of suggestions:
    • Complete together at the meeting using various computers, tablets, smart phones, etc.
    • Send the individual link to the parents/campers/chaperones to have them complete on their own.
  • Spend time going over all pre-trip information. Here is a downloadable format of the pre-trip information. Adults must read the pre-trip information and Adult Details on this site.
  • Discuss the policy on Sexual Harassment/Misconduct section in the pre-trip information.
  • There is information in the Adult Details about the CHWC “Four Corners” Prayer Service. Please be sure to discuss this with all of your adult leaders.
  • Decide if your group would like to present a skit. If so, please go to the Skit Sign-Up Form and submit your request by April 1st. A skit will be emailed once we receive your request on a first-come, first served basis. *Sign up link coming soon.
MEETING TWO: (you may want to have a Notary present to notarize the Medical Form and Code of Behavior all at once)

  • Review the Medical Form/Release of Claims form.
  • Spend time going over Meeting Two Discussion Questions.
  • Review and discuss Ladder Safety with all participants. This information can be found here.
MEETING THREE: Code of Behavior, Free Day

Send Forth Blessing

Prayer to End Meeting:

Heavenly Father, thank you for calling each of us to step up and serve. We ask for confidence to say yes to you each day. May we be grateful for all who have supported our efforts. Give us courage to follow through as we prepare for our mission to serve. We ask this through Christ our Lord, Amen.