Youth Minister – Paperwork/Info

Applications: To be filled out by every participant – DUE BY MAY 1st

Applications are used to gather each campers information (I.E. Name, Birthdate, etc.)

At this point, each Contact Leader should have received an email with your “application link”, as well as a “report Link” to view the current progress of the completed applications for your group.

There are two options for completing applications:

  • Option 1: Forward the “application link” to everyone attending and have them fill it out themselves (either to be filled out at home, or all together during a meeting using computers, tablets and smartphones)

  • Option 2: Collect each campers information using the Data Collection Form and enter the information yourself (please do not mail the form to the CHWC Office!)

Editing Submitted Applications: To make any changes or remove duplicates, please fill out the Individual Application Edits Form and we will make the changes for you.

  • NOTE: Editing submitted applications is different than changing the number of overall spots in your group. In order to adjust your overall spots, please visit the Modify Registration tab in your account.


Paperwork: Every participant

Medical Form – Needs to be notarized!

  • To be turned in upon arrival to camp. Please bring originals with you to camp plus 2 copies (3 total per participant)

  • On the original copies: Please attach a copy of each participant’s insurance card (front & back)

Code of Behavior – Needs to be notarized!

  • To be turned in upon arrival to camp (you do not need multiple copies of this)

 

Paperwork: Contact Leaders Only – DUE BY MAY 1st

  • Transportation Form
    • Your vehicles will be needed to transport teams to worksites. Only adults designated by the contact person will drive your vehicles
      • Reminder: CHWC PROHIBITS 12 AND 15 PASSENGER VANS AT EVERY LOCATION.

    • If you are bringing a bus, here is Information for the Bus Drivers
      • Reminder: NO BUSES ARE PERMITTED in Hardeeville or Cumberland. 
         
  • Letters of SuitabilityONLY If you have a priest or deacon attending camp with you, please direct them to our clergy page for further instructions

  • Verification Agreement – 3 step process for completion: 
    • Step 1 – Print and complete the applicable form below – Needs to be notarized!
    • Step 2 – Submit Form Digitally (please do not mail the form to the CHWC Office!)

    • Step 3 – Turn the original notarized form in upon arrival to camp
      • Reminder: CHWC requires all participants 18 and older to have an FBI/National background check and complete a version of Protecting God’s Children safe environment training (name of training course varies between parish/diocese).

 

RESOURCES/SUGGESTIONS FOR COMPLETING YOUR GROUP’S PAPERWORK:

Meeting ONE suggestions:

  • Complete applications (consider using computers, tablets and smartphones)
  • Spend time going over all Pre-Trip Information
    • Adults read their additional Pre-Trip Information (consider having a separate meeting altogether for adults)
  • Discuss travel plans and free day options (if applicable)
  • Spend time going over Meeting One Discussion Questions

Meeting TWO suggestions: 

Meeting THREE suggestions: 

  • Decide if your group would like to present a skit. If so, please go to the Skit Sign-Up Form and submit your request.
    • Requests are done on a first-come first served basis. If assigned, details will be emailed directly to contact leaders.
  • Spend time going over Meeting Three Discussion Questions

After Camp: